NIST 800-53 REV 5 • PERSONALLY IDENTIFIABLE INFORMATION PROCESSING AND TRANSPARENCY
PT-6(1) — Routine Uses
Review all routine uses published in the system of records notice at {{ insert: param, pt-06.01_odp }} to ensure continued accuracy, and to ensure that routine uses continue to be compatible with the purpose for which the information was collected.
CMMC Practice Mapping
No direct CMMC mapping
NIST 800-171 Mapping
No direct NIST 800-171 mapping
Related Controls
No related controls listed
Supplemental Guidance
A [PRIVACT](#18e71fec-c6fd-475a-925a-5d8495cf8455) routine use is a particular kind of disclosure of a record outside of the federal agency maintaining the system of records. A routine use is an exception to the [PRIVACT](#18e71fec-c6fd-475a-925a-5d8495cf8455) prohibition on the disclosure of a record in a system of records without the prior written consent of the individual to whom the record pertains. To qualify as a routine use, the disclosure must be for a purpose that is compatible with the purpose for which the information was originally collected. The [PRIVACT](#18e71fec-c6fd-475a-925a-5d8495cf8455) requires agencies to describe each routine use of the records maintained in the system of records, including the categories of users of the records and the purpose of the use. Agencies may only establish routine uses by explicitly publishing them in the relevant system of records notice.
Practitioner Notes
Routine uses are the specific purposes, beyond the original purpose of collection, for which PII in a system of records may be disclosed without the individual's consent. Each routine use must be published in the SORN.
Example 1: When drafting a SORN, clearly list every routine use. For example: 'Records may be disclosed to the Department of Justice for litigation purposes' or 'Records may be shared with a contractor performing system maintenance under the terms of the contract.' Each use must be compatible with the original purpose.
Example 2: Review routine uses annually with your privacy officer and legal counsel. Remove routine uses that are no longer applicable and add new ones when legitimate needs arise. Publish amendments in the Federal Register 30 days before the new routine use takes effect.